Hide user accounts in Windows 7

Posted by Steve Wiseman on October 14, 2009 with 11 Comments

Many times it is convenient to create a special administrator account that can be used for the task scheduler.

Unfortunately, if your Windows 7 computer is not joined to a domain, any accounts you create are shown at the start-up screen:

It would look better if you could remove this special account from the welcome screen, and only show real user accounts.

How can you remove this from the welcome screen?

Well, it happens that there is a registry key that will allow you to do this. Before I start to tell you what it is – I want to give you a word of warning:

Hide the wrong account, and you could lock yourself out forever. If you hose your system, don’t come crying to me

Ok, now that we got that out of the way, open regedit and drill down to:

HKEY_LOCAL_MACHINE\Software\Microsoft\Windows
NT\CurrentVersion\Winlogon\

Under this key, you will need to create two sub keys. First create a key named “SpecialAccounts”, and under that key create another named “UserList”.

The final registry path will look like this:

HKEY_LOCAL_MACHINE\Software\Microsoft\Windows
NT\CurrentVersion\Winlogon\SpecialAccounts\UserList

It is possible those keys already exist, and if they do then, hey, you get to skip a step

Next you need to create a new DWORD value under that key.

The value name is the exact username that you want to hide.

The numerical value is a 0 or a 1. If you set it to 0, then the account will be hidden. Set it to 1, and it will be shown.

You can see here that I have created a value for my SchedAccount:

After closing regedit, and switching back to the welcome screen we can see that the SchedAccount is no longer displayed:

This is a simple and fast way to hide an account, but at the same time please be very careful.

To drive home the point – look at the UAC prompt when I disabled all accounts, except a limited user account:

That YES button looks really clickable doesnt it? Yea right, now were stuck. No way of ever getting admin rights on the system again. Once you are in this state, you will need to restore from backup. So check twice before making those registry changes.

Filed Under: Backups, Registry, Windows 7

Free file sync tool from Microsoft

Posted by Steve Wiseman on July 22, 2009 with 2 Comments

I had lunch last week with my good friend Brett. We were talking about synchronizing, and backing up files. I went on a long rant about how much I liked robocopy.

After I finished talking about robocopy, he told me about SyncToy from Microsoft. SyncToy? I had never heard of it.

The one drawback with robocopy is that it is command line only. Sometimes it is nice to just point and click. I never seem to be able to find a simple, but free file sync tool that has a nice GUI interface. From his description, it seemed to fit what I was looking for.

Finally, I took it for a spin today. It has the balance I was looking for between simplicity, and functionality. Best of all it is free.

Let me walk you through it.

Start out by downloading it from Microsoft’s website

When you run it for the first time, you are asked to create a new folder pair. A folder pair is the set of folders you want to sync.

SyncToy Main Screen

In my case it is a local folder, and a folder on a company file server. If you plan to do a one way copy keep in mind that the folder on your left is your source, and the one on the right is the destination.

Select Folders

Once you pick your folders, you can decided what to do with them.

SyncToy has these options:

Synchronize – New and updated files are copied both ways. Renames and deletes on either side are repeated on the other.

Echo – New and updated files are copied left to right. Renames and deletes on the left are repeated on the right.

Contribute – New and updated files are copied left to right. Renames on the left are repeated on the right. No deletions.

In my case, I want to have a backup of my code so I use “echo”. It will copy everything from my local drive to the server.

Sync Toy Action Selection

Click next, give it a name, and click finish. Now you have a new sync job waiting to be run:

SyncToy Waiting

Click run, and the synchronization begins.

SyncToy Finished

That is all there is too it! A little simpler than remembering to type all of the command line options into robocopy.

Is there a free utility that makes your life easier? Send me an email at support@intelliadmin.com so I can tell everyone else.

And if you missed it before, here is the download link from microsoft to get your free copy of SyncToy:

Download SyncToy 2.0

Backup your Gmail account

Posted by Steve Wiseman on February 17, 2009 with 5 Comments

I have almost 4 years worth of emails in a Gmail account. I have tried using other services, and even ran my own email server – but I always find Google calling me back with their top notch spam protection.

The problem with that is…well I have 4 years worth of emails. Many of them contain serial numbers to products, important answers to customer questions, and stuff that is simply not replaceable. I never trust computers when it comes to keeping my data secure. I always assume that today it is here, and tomorrow it could be gone.

Backups are easy when it is your own system, but when you have all of your email on a service like Gmail it makes it more difficult to make it part of a backup procedure. I started to get worried about losing it all, so for a few weeks now I have been trying to use MS Outlook to download it to a local PST using IMAP. The account has over 30,000 messages, and Outlook always dies at about the 12,000 message mark.

After some digging (About 3 seconds on Google) I found a free utility that will backup your entire Gmail account to a folder.

Let me start out by telling you the best things about it:

1. It is free – I would pay for a pro version if it would automate the process for me

2. It can restore a backed up account to a current email account

3. The backup is stored in standard eml format – This means you can open messages using Outlook express.

You can download the latest version from http://www.gmail-backup.com

Backing up is a simple process. You download the program, enter your account info, and press the backup button. (The hosted version of Gmail is supported too)

A single form is displayed when you launch the application:

Gmail Backup

Enter your login information, and a destination for the backup files. Click on the backup button.

Once it is finished, it organizes the backups by date in the destination folder you selected:

Gmail backup folders

You may notice the 1969, and 1970 folders – those are from a few improperly formatted email messages that have an invalid date stamp…it is not a bug.

You can view any of them using Outlook Express by double clicking on a message:

Gmail backup outlook express

This is a fantastic utility and I highly recommend it.

Filed Under: Backups, Gmail, Spam, Utility, Windows